Now that we’ve given you a taste of the tools’ look and feel, let’s compare some of the features: SharePoint is available for both cloud and server-based solutions. adding a subpage or removing one), as the IT team normally does this.
Traditionally speaking, the end user/team will not be able to edit their sites structure (i.e. This configuration can be achieved by setting up a SharePoint site for each department in the organization, however the disadvantage here is that a lot of time will be required for the setup. If the co-authoring option is enabled, every time the document is saved, there will be a new entry in the version control.Īlthough SharePoint was not built as a wiki / content authoring tool, it has improved in recent releases to be flexible enough to meet these needs. If collaborative editing is enabled, the “require check out” feature is then disabled. However, the downside is that only one person can edit the document at a time. Every time someone checks in a document – regardless of whether it is a minor or major draft – you will be able to see the history of the document and can potentially revert to a previous state. With this checkout system, once an item has been checked in it is noted in the version control.
It is included with the with Office 365 Enterprise E3 package, but it is better suited for document management. SharePoint is a web-based Microsoft tool which can be used by an organization to store, organize, share and access information. SharePoint tends to attract corporate customers due to the Microsoft branding. SharePoint as your Enterprise Content Management solution A further comparison between the two deployments can be found here. You can also return to any previous version of your document.Ĭonfluence is available for both cloud and server-based solutions. While editing a page or space, Confluence will automatically save the changes made – so you never have to worry about loosing any content.
By default collaborative editing setting is enabled, but it can be disabled if needed. Spaces and pages can be edited simultaneously by different users. Confluence has in-line commenting and mentions to get user attention – which cuts down on email overload! Within a page you can insert text, images and files. Confluence is structured through Spaces, which underneath sits pages and sub-pages. As such, it has become a popular choice for developers and IT teams.
The idea is to improve a team’s efficiency, as they can easily collaborate together in one place with version control and collaborative editing.Ĭonfluence integrates extremely well the Atlassian suite, including with Jira Software and Jira Service Management. Both are popular tools, so which one is right for your team? Let’s take a closer look: Confluence as your Enterprise Content Management solutionĬonfluence is designed as a collaborative platform to manage enterprises’ knowledge systems while maintaining the simplicity of a wiki. Two strong products on the market are Confluence and SharePoint.
Will the tool be adopted easily by users and have the right collaborative functionalities? Will information be easy to find, and can that content evolve with the company over time? Can it integrate with your other tools to make your projects move forward? Is it cost-effective? As the way companies manage new types of content evolve, choosing an Enterprise Content Management (ECM) tool becomes a critical decision in overseeing day-to-day processes.